CIVIL SERVICE FREQUENTLY ASKED QUESTIONS
Do I have to be a Yates County resident to take a Civil Service examination?
Most examinations require you to have been a Yates County resident (or a resident of a contiguous county) for a minimum of 30 days prior to the application deadline. For those positions that do not have a residency requirement, the information will be stated on the exam announcement.
How can I tell when a particular exam will be held?
In order to determine when a specific examination is being offered, you must check our website, Facebook or bulletin board. Examinations are prepared and scheduled by the New York State Civil Service Commission. The Yates County Civil Service Office requests examinations to be scheduled based on factors such as the number of positions, the length of the current eligible list, the age of the list, and the turnover of employees within the title. Eligible lists are established for a minimum of one year up to a maximum of four years.
I’ve applied for other examination(s) scheduled on the same date with other civil service agencies. What do I need to do?
If you have applied for another Civil Service Examination with New York State or other local government jurisdiction (excluding New York City) scheduled for the same date as this exam, you must notify all civil service agencies involved of the dual candidacy. You must make arrangements to take all exams at one test site as soon as possible, in any event no later than two weeks before the exam date. For all examinations for positions in New York State you have to sit at a State examination center. You will need to complete the Yates County Cross File Form in order to complete the notification process. The Cross File form can be obtained from our website or our office.
Does the Yates County Personnel Office fill vacancies that exist within the towns, villages, school districts and libraries?
Is there an application processing fee?
Is there an examination application processing fee?
Yes – A $17.00 ($27 for Police Officer and Deputy Sheriff titles) non-refundable examination application processing fee in the form of a check or money order payable to Yates County must accompany your application.
Will my examination application processing fee be refunded if my application is disapproved?
No – Please read the exam announcement carefully to determine if you meet the minimum qualifications required. Should you be disqualified for the examination, your fee will not be refunded.
How do I request an alternate examination date?
A written request with supporting documentation should accompany your exam application and will then be reviewed in accordance with the alternate test date policy established by this office.
How do I request special arrangements?
A written request for special arrangements relating to scheduling or specialized testing needs should be included with your application. You must clearly state the type of special arrangements needed and provide the appropriate documentation to support the request.
Can I submit a resume in lieu of completing the employment experience section on the application?
No – You must complete the employment experience section entirely, being sure to answer all questions, provide complete dates of employment (month/year), number of hours worked per week and a detailed description of your work experience.
I’ve filed for an examination, but haven’t heard anything....?
Applicants who do not submit sufficient documentation or fail to meet the qualifications presented on the announcement are notified by e-mail or if an e-mail address is not provided, through the postal mail, approximately two weeks following the last filing date, and given a designated time period in which to respond. Otherwise, you should expect to receive an admission letter.
When will I receive my admission letter?
Approved candidates should receive an admission letter approximately one week prior to the scheduled examination date. If you do not receive your admission letter within three (3) days before the exam date, please call the Yates County Personnel/Civil Service Office at (315) 536-5112.
How do I know when I’m scheduled for a Continuous Recruitment PC-Administered Examination?
You may call the Yates County Personnel/Civil Service Office at (315) 536-5112 approximately two weeks after you have filed your application to determine when you have been scheduled. Applicants should note any weekday that would present a scheduling conflict in their application. Approved candidates should receive an admission letter approximately one week prior to the examination date.
Are examinations ever cancelled?
It is very rare for an examination to be cancelled. If an examination is canceled you will be contacted.
What is the difference between an Open Competitive and Promotional Exam?
Open competitive examinations are offered to the general public and may be taken by candidates who meet the minimum qualifications presented on the examination announcement. Promotional examinations are restricted to current employees of the participating appointing authority who meet the service requirement and qualifying experience stated on the announcement.
What are Continuous Recruitment Examinations?
Continuous Recruitment examinations are those for which applications are accepted on a continuous basis – there is no last filing date. Some are administered on a computer while others are held on a training and experience basis. The scores for these examinations are inter-filed in rank order with existing candidate scores to form a constantly changing eligible list. A passing candidate’s name remains on the list for one year.
What is a Training & Experience Examination?
A Training & Experience Examination is a method of testing whereby a candidate receives a test score based on information submitted in his/her application and/or a questionnaire which is sent to the eligible candidate. In some instances, the candidate will be requested to complete a Web-based questionnaire. The score is calculated from weights given to various factors of education (training) and experience.
What will be on the examination and how can I prepare?
By referring to the examination announcement under the heading “Subject of the Examination”, you will see a specific series and subject areas listed beneath it. This serves as a guide for preparing for the exam. We suggest you print a copy of the exam announcement for future reference, as it is removed from the website following the last filing date. Some study guides are available under Related Links.
Do I have to be a United States citizen in order to be employed in civil service?
Unless otherwise noted on the examination announcement or job specification, you do not have to be a citizen. You must be legally able to work in the United States.
What if my name or address changes?
Notify the Yates County Personnel/Civil Service Office at (315) 536-5112 immediately with any change of name, address, phone number or e-mail address. It is your responsibility to keep this office updated with your current information.
What is a civil service eligible list and how is it used?
An eligible list is a list of candidates who have passed an examination for a particular title arranged in score descending order (highest to lowest). When an agency or department has a vacancy for a title that requires an examination, they request the certified list of eligible candidates and send out canvass letters to determine who is interested in the position. In accordance with civil service guidelines, the agency or department must choose from the top three interested candidates, following any canvassing, if appointing from the list.
When will I be notified of my exam results?
You will receive written notification of your examination score at the same time the eligible list is established. This is generally between three to six months following the examination date for regularly scheduled exams held on Saturdays. For computer-based examinations you should expect to receive a score letter within a few weeks following the examination.